Free quote template for UK businesses
Fill in the fields on the left and a clean, VAT-ready quotation builds itself on the right. Print it, save it as a PDF or copy it into an email. Nothing you type is sent anywhere.
Fill in your quote
Everything updates on the right as you type. Nothing is sent anywhere - the numbers stay in your browser.
Quotation
Your company name
Quote for
Client company name
| Description | Qty | Unit price | VAT | Total |
|---|---|---|---|---|
| Branded softshell jacket, 2-colour embroidery | 100 | £24.50 | 20% | £2,450.00 |
| Embroidery setup and digitising, one-off | 1 | £45.00 | 20% | £45.00 |
| Delivery to one UK mainland address | 1 | £18.00 | 20% | £18.00 |
- Subtotal excluding VAT
- £2,513.00
- VAT at 20%
- £502.60
- Total
- £3,015.60
Notes and terms
Payment terms: 30 days from date of invoice. Prices are in pounds sterling and exclude VAT unless stated. Artwork approval is required before production starts. Quantities are as quoted; a change in quantity changes the unit price.
Built with the free quote template at zigaflow.com/resources/quote-template
Printing gives you only the quote, not the rest of the page.
Send me the editable template and the quoting checklist
One email with a link back to this builder and our quoting checklist - the ten things a quote needs before it goes out.
What goes on a quote
A quote is an offer to do work at a stated price. It is not a VAT invoice and it does not have a legally set list of contents, but a quote that leaves any of the following out is the one that gets argued about later.
- Your company name, address and VAT number, and the client company and contact you are quoting.
- A quote number you can search for, and the date you sent it.
- One line per thing being supplied, with the quantity and the unit price. A single "as discussed" line is the most common cause of a disputed invoice.
- The VAT rate on each line, the net total, the VAT and the gross total shown separately.
- How long the price stands for, and what happens to it if the quantity changes.
- Your payment terms, and anything the client has to do before you can start - artwork approval, a site survey, a deposit.
VAT on a quote
Show prices excluding VAT, then the VAT, then the total. Most supplies are standard-rated at 20%, with a 5% reduced rate and a zero rate on specific categories - which is why the builder sets the rate line by line rather than once for the document.
A quote is not a VAT invoice, so HMRC’s content requirements apply to the invoice you raise afterwards, not to this. Quote in a way that makes that invoice easy to write and the two will always agree.
How long to leave a quote open
Thirty days is the common default and where this template starts. Shorten it when your supplier prices move: if a supplier holds a price for 14 days, quoting for 30 means you carry the difference. Print the expiry date, not just the number of days.
Quote, estimate or proforma?
An estimate is a best guess and is expected to move. A quote is a fixed price for a defined scope, so only a scope change moves it. A proforma invoice comes later and asks for payment before supply. Say which one the document is - this one says "Quotation".
A template is fine for one quote. Zigaflow is for the next thousand.
Quotes built from your product list and your customer prices, with the supplier cost and the margin on every line while you are still writing it.
- Line items priced from your catalogue, with customer-specific pricing applied automatically
- Supplier cost and margin per line, so you see the profit before the quote goes out
- See when the quote was opened, then turn the accepted one into a job in a click
Questions people ask
The questions that come up most often about quoting in the UK.
Stop rebuilding the same quote
See how a quote comes together in Zigaflow, with your prices, your suppliers and your margin already in it.