AV project management software built for the complexity of every installation
Quote complex AV systems accurately, coordinate installation teams, manage equipment procurement, and invoice on completion. Purpose-built for AV integrators and installers.
The operations platform for AV integrators and installation businesses
Audio-visual projects are technically complex, time-sensitive, and involve coordinating multiple teams, suppliers, and clients simultaneously.
- One project runs on seven modules: quotes, jobs, works orders, purchase orders, delivery notes, eForms and invoices synced to Xero
- Manages complex AV projects from initial quote through to commissioning and sign-off
- Handles equipment procurement with supplier POs, delivery tracking, and cost management
- Coordinates installation teams with scheduling, task management, and real-time updates
- Tracks project costs against budget in real time to protect margins on every installation
How it runs in Zigaflow
- Scope and quoteBuild equipment and installation quotes with product specs, cabling requirements, and commissioning time.
- Get sign-offSend quotes with e-signature collection. Manage revisions and track which version the client approved.
- Purchase equipmentRaise purchase orders to AV distributors from the confirmed job.
- Install and commissionLog installation progress, attach commissioning checklists, and capture sign-off from the client on site.
- Invoice the projectBill against milestones or project completion.
More about Zigaflow for Audio-Visual
Most AV businesses manage this complexity through a combination of email threads, shared spreadsheets, and the knowledge held inside a few key people's heads. When those people are on site, the office has no visibility. When equipment is delayed, nobody has a single place to record the impact on the project timeline. Zigaflow gives AV integrators a connected operational platform that covers quoting, project management, equipment procurement, installation scheduling, and invoicing in one place.
The result is a business where every project — from small boardroom AV upgrades to complex multi-site installations — runs with the same level of operational discipline, regardless of who is managing it.
One AV project runs on seven connected modules: quotes for the design and kit list, jobs for the installation, works orders for rack builds and pre-configuration, purchase orders to your distributors, delivery notes for what actually goes to site, eForms on a phone for commissioning and client sign-off, and invoices that sync to Xero.
The problems we solve
Complex quotes taking too long
Building a detailed AV system quote — specifying equipment, installation labour, cabling, commissioning, and support — is time-consuming and error-prone when done manually.
Zigaflow lets you build complex, multi-section quotes with equipment lists, labour rates, and margin calculations. Save product and labour templates to speed up quoting on similar projects.
Equipment procurement chaos
Sourcing equipment from multiple suppliers, tracking delivery dates, and making sure the right kit arrives on site at the right time is a logistical challenge that regularly causes installation delays and client frustration.
Generate purchase orders directly from project specifications. Track supplier confirmations, expected delivery dates, and actual receipts — all linked to the project so delays are visible immediately.
No visibility on installation progress
When your engineers are on site, office staff have no real-time view of what has been completed, what issues have arisen, or whether the project is on schedule.
Engineers update job status directly in Zigaflow from site. Tasks, issues, and completions are logged in real time so the office always has an accurate picture without chasing for updates.
Why businesses choose Zigaflow
← Swipe to compare →
Common questions answered
Guides for your sector
All guides →Ready to grow your Audio-Visual business?
Join hundreds of businesses already using Zigaflow to streamline their operations.