What software do fire and security installers use in the UK?

Maintenance-led firms tend to use a field service platform built on an asset register, such as Uptick or Joblogic. Installation-led firms often use a spreadsheet plus an accounting package, which is where a quote-to-invoice system like Zigaflow fits.

Does Zigaflow handle planned maintenance and asset registers?

Not as a first-class engine. Contracts, visits and callouts run as jobs with invoices attached, which works for contractors whose revenue is mostly installation. If PPM scheduling against an asset register is the core of your business, a fire-specialist tool will fit better.

Can engineers produce a commissioning certificate on site?

Yes. eForms record what the engineer enters on a phone, carry two or more signatures, and generate certificates and other documentation as PDFs from a document template.

How do I see real-time margin on a fire installation job?

Raise every purchase order from the job. Committed cost then sits against that job from the moment it is ordered, quote lines already carry supplier cost and margin, and supplier invoice PDFs can be read automatically and matched back to the PO.

Is Zigaflow an alternative to Joblogic or Uptick?

For the installation half, yes: survey, quote, purchase orders, stages, certification and invoicing on one record. For maintenance-led work built on asset registers and PPM scheduling, those tools are purpose-built and Zigaflow is not.

Can we stop engineers or buyers committing spend without approval?

Yes. Spend limit approvals restrict what a user can commit without sign-off, and quotation approvals require sign-off before a team member sends a quote above a set value or discount.

Do you have a fire contractor already using Zigaflow?

Yes. Indigo Fire Systems, a Hampshire sprinkler contractor, replaced fifty-tab Excel files with Zigaflow and now tracks spend against jobs, real-time job profitability and service contracts in one place.

Does Zigaflow work for CCTV and access control projects?

Yes, and the shape is the same as fire: survey, a quote carrying hardware, cable and labour, purchase orders to distributors, install stages, a handover form and an invoice. Recurring monitoring revenue is not a billing engine Zigaflow provides.

Does Zigaflow sync with Xero for a fire and security business?

Yes, and with QuickBooks and FreeAgent. Sales and supplier invoices post across, and tax and nominal codes are imported from the accounting package so job costs land in the right place.

How much does Zigaflow cost for a fire and security contractor?

Plans run from £79 a month for Essentials to £199 for Go and £399 for Momentum, with a quoting-only tier from £19. Every plan includes a 14-day free trial.

Industries

Fire and security software for installation-led contractors

Survey, quote with equipment and labour, raise the POs, run the install on a board, and let the commissioning certificate on the engineer's phone raise the invoice.

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Jobs · JB-0441 · eForms

Summit Conferences · JB-0441

SearchDM

3 forms on this jobCreate eForm

FormsSynced from the app

FormDateStatus

Artwork approval2 JunSigned

Delivery sign-off14 JunSubmitted

Site survey20 MaySigned

Delivery sign-offSubmitted 14 Jun, 11:36

Received byPriya, Summit Conferences

Photos2 attached

LocationCaptured on site

CertificatePDF generated

9:41

JB-0441 · Summit ConferencesOffline

Delivery sign-off

Pallet 1 of 2

Pallet 2 of 2

450 conference packs counted

No damage to outer cartons

Delivered to goods-in

Received by

Priya

Signature

Submit · syncs when online

CertificateAutomatic

Delivery certificate generated

Customer details, photos and signature in place

Synced to the job11:52

Delivery sign-off on JB-0441

Completed offline at 11:36, synced when back in signal

Artwork approvalAuto-chased

Sent to Priya31 May

Reminder1 Jun

SignedSigned

Find your trade

CCTV & Access Control Installers Fire Alarm Installers Fire Sprinkler Contractors Intruder Alarm Installers Passive Fire Protection Contractors

Strong on installation work, honest about maintenance

A fire or security installation is a project: a survey, a quote carrying equipment, cable and subcontract labour, purchase orders to two or three distributors, stages on site, a commissioning certificate and a final account.

Every purchase order is raised from the job, so spend lands against the job
Margin per line is visible while the quote is still open
Commissioning eForms carry photos and two or more signatures
eForms produce certificates as PDFs from what the engineer entered
Spend limit approvals restrict what a role can commit without sign-off

How it runs in Zigaflow

Survey and enquirySite notes, photos and the specification are captured against one record.
Quote the systemEquipment, cable, labour and subcontract price as separate lines with supplier cost.
Buy the kitPurchase orders go to each distributor from the job and are acknowledged.
Install in stagesFirst fix, second fix and commissioning move on the board with costs attached.
Certify and invoiceThe commissioning eForm is completed on site and the invoice is raised from it.

More about Zigaflow for Fire & Security Installers

Zigaflow runs that whole flow on one record. Every purchase order is raised from the job so spend lands against the job rather than against the month, margin is visible per line while the quote is still open, and the commissioning eForm is completed on site with photos and two signatures before the invoice is raised from it.

Be clear about the other half of this market. Annual servicing of alarm and sprinkler systems is won by specialist tools on asset registers and planned maintenance scheduling, and Zigaflow does not have a first-class engine for those. Contracts, visits and reactive callouts can be run as jobs with the invoice attached to each, which suits contractors whose revenue is installation-led with servicing behind it. If servicing is the business, say so on the demo and we will tell you where the seams are.

The problems we solve

Spend against a job is discovered at the end

Before

Equipment, subcontract labour and hire are bought on account and matched back to jobs weeks later, by which point the job is finished and the margin is whatever it turned out to be.

With Zigaflow

Every purchase order is raised from the job, so committed spend sits against it from the day it is ordered and the job's margin is on screen while there is still time to do something about it.

Commissioning certificates chase the invoice

Before

The engineer's paperwork comes back in the van on Friday, finance types it up the week after, and the invoice goes out a fortnight behind the work.

With Zigaflow

The commissioning eForm is completed on site with photos and two signatures, produces the certificate PDF from what was entered, and the invoice is raised from the completed job.

Service visits sit in a spreadsheet

Before

Quarterly, minor and major visits are tracked by hand, renewal dates are missed, and reactive callouts are invoiced late or not at all.

With Zigaflow

Contracts, visits and callouts run as jobs on one board with the invoice attached to each.

Works with your existing tools

Integrations

Xero QuickBooks FreeAgent Stripe Email WhatsApp API

Why businesses choose Zigaflow

← Swipe to compare →

Feature	Zigaflow	Joblogic	Uptick
Where the vendor is based	UK	UK	Australia, with a UK operation
Price published on the website	£79 to £399 per month	On request	On request
What the product is built around	Quote, PO, job and invoice on one record	Field service management for maintenance-led trades	Fire and safety maintenance, asset registers and PPM
Installation projects from quote to final account	Whole flow, with margin per line	Projects alongside service	Maintenance-led
Asset register and PPM scheduling	Not a first-class engine - lead with install work	Core to the product	Core to the product
Commissioning certificate captured on site	eForms with photos and two signatures	Mobile forms	Mobile forms