Promotional products software that grows your business
Streamline operations from quote to delivery with real-time visibility. Built specifically for promotional merchandise businesses around the world.
The complete business management platform for promotional merchandise distributors
Running a promotional merchandise business means managing complexity that generic software simply wasn't built for.
- Automates quote creation with integrated supplier feeds from LALTEX, Midocean, PF Concept and other major distributors
- Manages artwork approval workflows with customer portals, automated reminders, and real-time status tracking
- Tracks orders end-to-end from quote to delivery with complete audit trails and supplier coordination tools
- Provides real-time margin visibility by product, customer, and salesperson with configurable alerts
- Integrates with Xero, QuickBooks, FreeAgent, Stripe, and Shopify for seamless financial management
How it runs in Zigaflow
- Create a quoteBuild multi-product quotes with decoration specifications, PMS colour matching, and run charges.
- Send and win approvalSend branded quote PDFs to customers.
- Raise purchase ordersGenerate purchase orders to suppliers from the confirmed job.
- Manage deliveryCoordinate delivery schedules, raise delivery notes, and update customers with shipping confirmations.
- Invoice and get paidRaise invoices from completed jobs with one click. Sync automatically to Xero or QuickBooks.
More about Zigaflow for Promotional Products & Branded Merchandise
Most distributors reach a point where spreadsheets and email threads stop scaling. Orders fall through the cracks. Margins erode because costs are tracked manually. Sales teams spend 45 minutes building a quote that should take 10. Zigaflow replaces that patchwork of tools with a single platform that covers your entire operation — from first enquiry through to invoicing — with direct supplier feeds from Midocean, LALTEX, PF Concept, and others built in from day one.
The result is a business that quotes faster, fulfils more accurately, and gives you the margin visibility to make confident commercial decisions. Whether you're a team of five or fifty, Zigaflow scales with you without the complexity or cost of an enterprise ERP.
Distributors move to Zigaflow from commonsku, from Antera Advance, from a print-shop tool such as shopVOX, and most often from a spreadsheet with a CRM bolted on - and the reason is nearly always the same: the quote, the supplier purchase order and the invoice were three different places.
The problems we solve
Inefficient order management
Juggling multiple spreadsheets, email threads, and manual processes creates chaos.
Zigaflow centralizes every order with real-time tracking from quote to delivery. @mentions keep teams coordinated, automated supplier updates eliminate chasing, and complete audit trails show exactly what happened when.
Time-Consuming sales process
Creating quotes takes 45+ minutes of searching supplier catalogs, manually entering product details, calculating margins, and formatting professional proposals.
Zigaflow's integrated supplier feeds let you search 10,000+ products in seconds, add items with one click (including images and specs), and automatically calculate margins.
Margin compression
Without real-time visibility into costs and margins, you're flying blind on profitability.
Zigaflow provides instant margin visibility by product, customer, and salesperson. Set margin alerts to warn before accepting unprofitable orders, track forecasted vs. actual costs, and see exactly where margins compress.
~100% growth, 0 ops hires
“Zigaflow has become an extra team member, handling the admin so we don't have to. It's enabled us to scale at a pace that would have been impossible without it.”
Scaling close to 100% with no new hires
Read the case study →Zigaflow has been a lifesaver. Our team can now focus on moving the business forwards rather than treading water - doubling their daily output of tasks with ease. We are no longer business operators, we are business owners.
Why businesses choose Zigaflow
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Common questions answered
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Ready to grow your Promotional Products & Branded Merchandise business?
Join hundreds of businesses already using Zigaflow to streamline their operations.