Promotional Products Software That Grows Your Business
Streamline operations from quote to delivery with real-time visibility. Built specifically for promotional merchandise businesses around the world.
Automate repetitive tasks and eliminate manual data entry
Create professional quotes in 15 minutes instead of 45
Eliminates the back-and-forth of email-based approvals
Find your specific trade
Promotional Products & Branded Merchandise covers a range of businesses. Select your specialism for a closer look at how Zigaflow fits your workflow.
Branded Apparel & Workwear
From embroiderers and screen printers to workwear distributors - Zigaflow gives garment de…
Explore Branded Apparel & Workwear→Charity & Fundraising Merchandise
Charities and fundraising merchandise suppliers operate on tight margins and lean teams. Z…
Explore Charity & Fundraising Merchandise→Corporate Gifts & Incentives
Corporate gifting agencies handling branded merchandise, incentive programmes and executiv…
Explore Corporate Gifts & Incentives→Exhibition & Events Merchandise
Events and exhibition merchandise suppliers face immovable deadlines and last-minute chang…
Explore Exhibition & Events Merchandise→Print & Signage
Wide format printers, signage companies and print bureaux need fast, accurate quoting and …
Explore Print & Signage→Sports & Club Merchandise
From football clubs and academies to leisure centres and sports retailers - Zigaflow handl…
Explore Sports & Club Merchandise→University & Schools Merchandise
Freshers merchandise, society kits, graduation gifts and school uniforms involve complex a…
Explore University & Schools Merchandise→The complete business management platform for promotional merchandise distributors
Running a promotional merchandise business means managing complexity that generic software simply wasn't built for. Every order involves supplier coordination across multiple catalogues, decoration specifications with PMS colours and run charges, artwork approval workflows, and multi-line quotes that need to be accurate and professional — often within the hour.
Most distributors reach a point where spreadsheets and email threads stop scaling. Orders fall through the cracks. Margins erode because costs are tracked manually. Sales teams spend 45 minutes building a quote that should take 10. Zigaflow replaces that patchwork of tools with a single platform that covers your entire operation — from first enquiry through to invoicing — with direct supplier feeds from Midocean, LALTEX, PF Concept, and others built in from day one.
The result is a business that quotes faster, fulfils more accurately, and gives you the margin visibility to make confident commercial decisions. Whether you're a team of five or fifty, Zigaflow scales with you without the complexity or cost of an enterprise ERP.
- Automates quote creation with integrated supplier feeds from LALTEX, Midocean, PF Concept and other major distributors
- Manages artwork approval workflows with customer portals, automated reminders, and real-time status tracking
- Tracks orders end-to-end from quote to delivery with complete audit trails and supplier coordination tools
- Provides real-time margin visibility by product, customer, and salesperson with configurable alerts
- Integrates with Xero, QuickBooks, FreeAgent, Stripe, and Shopify for seamless financial management
Up and running in a few simple steps
Create a Quote
Build multi-product quotes with decoration specifications, PMS colour matching, and run charges. Supplier catalogues pull live pricing automatically.
Send and Win Approval
Send branded quote PDFs to customers. Track opens, collect e-signatures, and convert approvals directly to jobs.
Raise Purchase Orders
Generate purchase orders to suppliers from the confirmed job. Track production status and expected ship dates in one place.
Manage Delivery
Coordinate delivery schedules, raise delivery notes, and update customers with shipping confirmations.
Invoice and Get Paid
Raise invoices from completed jobs with one click. Sync automatically to Xero or QuickBooks.
Want to map out the exact workflow for your business?
Build your workflow free →The problems we solve
Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.
Inefficient Order Management
Juggling multiple spreadsheets, email threads, and manual processes creates chaos. Orders fall through the cracks, suppliers aren't coordinated, and your team wastes hours tracking down status updates.
Zigaflow centralizes every order with real-time tracking from quote to delivery. @mentions keep teams coordinated, automated supplier updates eliminate chasing, and complete audit trails show exactly what happened when. Companies typically see 40% faster order processing with virtually zero missed deliveries.
Works with your existing tools
Common questions answered
Guides written
for your sector
Pre-Production Sample Approval and Client Spec Library Discipline for Promotional Merchandise Distributors
For a promotional merchandise distributor with 20 or more active accounts, managing spec records, artwork file…
Client Stock-Holding and Call-Off Programme Discipline for Promotional Merchandise Distributors
Running a client stock-holding programme commits a promotional merchandise distributor to pre-purchasing goods…
Managing a Multi-Location Promotional Merchandise Operation: Spec Libraries, Supplier Panel Management, and Network Margin Visibility
Multi-location promotional merchandise distributors face operational risks that single-location businesses rar…
Programme Brief, Spec Baseline, and Billing Discipline: Four Account Setup Disciplines for Branded Merchandise Agencies
Four operational disciplines for branded merchandise agencies setting up a new corporate client programme: the…
Pricing Discipline for Promotional Merchandise Distributors: Quote Rate Accuracy, Landed Cost Capture, and Account Margin Control
When supplier costs change faster than quote templates are updated, margin quietly collapses before anyone not…
Managing Multi-Line Merchandise Orders: Specification Control, Lead Time Mapping, and Cost Reconciliation for Promotional Merchandise Distributors
When one client deadline drives five product lines from five suppliers with different lead times, proof cycles…
Ready to grow your Promotional Products & Branded Merchandise business?
Join hundreds of businesses already using Zigaflow to streamline their operations.