Sign company software that runs the job from survey to install sign-off
Quote the fascia with materials, fabrication and install on separate lines, get the proof approved against the line, raise the POs, and invoice from the fitter's phone.
Built for sign makers, not adapted from a print MIS
A sign job is a chain of promises: a survey, a quote built from materials, fabrication and an installer's day rate, a proof the client signs, and a fitter who needs the invoice raised the moment the sign is up.
- Quote lines carry supplier cost, so margin shows before the job is won
- Artwork approval is an eForm tied to the quote line it belongs to
- Purchase orders for every supplier on a job are raised in one click
- Install sign-off captures photos and two signatures on site
- Invoices post to Xero, QuickBooks or FreeAgent without rekeying
How it runs in Zigaflow
- Survey and enquirySite measurements, photos and access notes are captured against one record.
- Quote with real costPrice materials, fabrication and install as separate lines, each carrying supplier cost.
- Proof and approvalArtwork goes for approval against the quote line; production waits for it.
- Purchase ordersRaise a PO to each supplier from the job, then track the acknowledgement.
- Install and invoiceThe fitter completes the sign-off eForm on site and the invoice follows.
More about Zigaflow for Signage & Large-Format Graphics
Zigaflow holds all of it on one record. Supplier cost sits on each quote line, so margin is on the quote rather than a surprise on the invoice. Purchase orders for every supplier on the job are raised in one click and the supplier acknowledges them in Zigaflow. Artwork approval is an eForm attached to the line it belongs to.
Sign firms are the closest neighbour to the promotional merchandise businesses Zigaflow was built for. The artwork loop, the supplier panel and the repeat trade account are the same shape; only the substrate changes. If you already run a sign shop on a spreadsheet and a shared drive, the move is smaller than it looks.
The problems we solve
Proofs live in email threads
Artwork approval is a PDF attached to an email, and nobody can prove which version the client signed off when the wrong colour goes to the CNC.
The proof is approved against the quote line, dated and named, using the artwork approval eForm.
Materials and subcontract are guessed at quote time
Panel, vinyl, fabrication and the installer's day rate are estimated from memory, and the real margin is only known when the invoice goes out.
Supplier cost sits on each line, so mark-up and margin are visible while you are still quoting. The purchase order is raised from the job and the supplier invoice is matched back against it.
Install sign-off is a phone call
The fitter finishes, the client is not on site, and the invoice waits for a photo and a signature to come back in the van.
The eForm on the fitter's phone captures photos, snags and two signatures on site, produces the sign-off PDF, and the invoice is raised from the completed job.
Why businesses choose Zigaflow
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Common questions answered
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