Is Zigaflow suitable for small trade businesses or only larger contractors?

Zigaflow works for trade businesses of all sizes. Sole traders and small teams benefit from the automation that eliminates manual admin without needing dedicated office staff. Larger contractors gain multi-user visibility, job cost tracking across concurrent projects, and advanced reporting. The platform scales with your business — many customers start small and expand their usage as they grow.

Can Zigaflow manage jobs with multiple phases and milestones?

Yes. Zigaflow supports multi-phase job structures with individual milestones, task assignments, and completion triggers. You can set up automated actions when phases complete — such as triggering a purchase order, notifying a subcontractor, or generating an interim invoice. This makes it well suited to projects with defined stages like design, groundworks, build, and fit-out.

How does Zigaflow handle purchase orders and material procurement?

Zigaflow generates purchase orders directly from job requirements, tracks supplier confirmations and delivery dates, and updates job costs automatically when materials are received. You can manage multiple suppliers across a single job, compare costs, and maintain a complete procurement audit trail for every project.

Does Zigaflow integrate with accounting software?

Yes. Zigaflow integrates with Xero, QuickBooks, and FreeAgent. Invoices sync automatically, payments update in real time, and job costs feed through to your accounts without manual data entry. This eliminates double-entry and keeps your financial records accurate.

Can I manage subcontractors through Zigaflow?

Yes. Zigaflow lets you assign subcontractors to specific jobs and phases, issue purchase orders, track their progress, and log any issues or variations against the job record. All subcontractor-related costs are captured against the job budget automatically.

How quickly can my team get up and running with Zigaflow?

Most construction and trade teams are fully operational within one to two weeks. Zigaflow is designed to be intuitive without extensive training — your team can start logging jobs, creating quotes, and generating purchase orders from day one. Onboarding support is included with all plans.

Industries

Construction & Trade Software That Keeps Every Job on Track

From first quote to final invoice, manage every job, subcontractor, and supplier in one place.

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Jobs · JB-0441 · eForms

Summit Conferences · JB-0441

SearchDM

3 forms on this jobCreate eForm

FormsSynced from the app

FormDateStatus

Artwork approval2 JunSigned

Delivery sign-off14 JunSubmitted

Site survey20 MaySigned

Delivery sign-offSubmitted 14 Jun, 11:36

Received byPriya, Summit Conferences

Photos2 attached

LocationCaptured on site

CertificatePDF generated

9:41

JB-0441 · Summit ConferencesOffline

Delivery sign-off

Pallet 1 of 2

Pallet 2 of 2

450 conference packs counted

No damage to outer cartons

Delivered to goods-in

Received by

Priya

Signature

Submit · syncs when online

CertificateAutomatic

Delivery certificate generated

Customer details, photos and signature in place

Synced to the job11:52

Delivery sign-off on JB-0441

Completed offline at 11:36, synced when back in signal

Artwork approvalAuto-chased

Sent to Priya31 May

Reminder1 Jun

SignedSigned

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The complete operations platform for construction and trade businesses

Running a construction or trade business means managing moving parts that no spreadsheet can keep up with.

Manages the full job lifecycle from quote to invoice with real-time status tracking
Coordinates subcontractors and suppliers with automated purchase orders and delivery tracking
Tracks job costs against budget in real-time to prevent margin erosion
Integrates with Xero, QuickBooks, and FreeAgent for seamless financial management
Sends professional quotes with line-item breakdowns in under 15 minutes

How it runs in Zigaflow

Capture enquiries and site requestsEnquiries arrive via phone, web form, or direct referral from contractors, developers, or procurement teams and are logged instantly against a client record.
Build and send detailed quotesEstimators build itemized quotes covering labor, materials, plant hire, and subcontractor costs using pre-built line item libraries and markup rules.
Manage jobs through to completionAccepted quotes convert directly into jobs with assigned operatives, scheduled start dates, and linked purchase orders raised to suppliers or subbies.
Invoice, collect, and sync accountsInvoices are raised against completed job stages or application for payment schedules, with retention amounts and payment terms applied automatically.

More about Zigaflow for Construction & Trade

Most construction businesses reach a point where the job management system is a combination of WhatsApp messages, shared folders, and gut feel. Quotes go out late. Purchase orders get missed. Invoices sit unsent for weeks after practical completion. Zigaflow replaces that operational patchwork with a single platform that covers quoting, job management, procurement, subcontractor coordination, and invoicing from end to end.

Whether you're a sole trader managing 10 jobs at once or a contractor with a 30-person team running concurrent projects, Zigaflow gives you the visibility to know exactly where every job stands, every day — without spending your evenings catching up on admin.

The problems we solve

Jobs falling through the cracks

Before

With multiple active jobs at different stages, it is impossible to keep track of what needs to happen next.

With Zigaflow

Zigaflow gives every job its own timeline with tasks, milestones, and automatic reminders. Your whole team sees the same real-time picture, so nothing gets missed.

Slow and inaccurate quoting

Before

Building detailed quotes manually takes hours — calculating labour, materials, subcontractor costs, and margins on a spreadsheet is slow, error-prone, and leaves money on the table when you miss items.

With Zigaflow

Create fully costed, professional quotes with line-item breakdowns in minutes. Zigaflow tracks margins automatically and flags if you are quoting below your target rate.

Poor subcontractor coordination

Before

Managing subcontractors by phone and email means instructions get lost, schedules clash, and you find out about problems too late to fix them without cost.

With Zigaflow

Zigaflow centralises all subcontractor communication, schedules, and purchase orders in one place. Everyone knows what they are supposed to do and when.