Accounting

Xero + Zigaflow

Accepted quotes become Xero invoices in seconds - no copy-paste, no reconciliation headaches.

Xero logo
How It Works

Up and running in three steps

01

Connect your Xero account

Authorise Zigaflow - takes under 60 seconds and requires no technical knowledge.

02

Map your chart of accounts

Choose which Xero account codes each Zigaflow product category maps to, so every invoice posts to the right place.

03

Start syncing automatically

Accepted quotes push to Xero as draft invoices and contact records sync in real time from that point forward.

Why It Works

What you get with Xero

Invoices2 created today
QT-1089 → INV-0341Created
QT-1090 → INV-0342Created
QT-1091 → syncing...

Invoices created automatically

When a quote is accepted in Zigaflow, a draft invoice appears in Xero within seconds - with line items, pricing and contact details already populated.

ContactsSyncing
Promo World LtdBoth systems
Office Fitout GroupBoth systems
Acme CorpNew

Contacts sync both ways

New customers added in either system appear in the other automatically, so your records never fall out of step.

InvoicesThis month
INV-0341 · Promo WorldPaid
INV-0342 · Office FitoutPaid
INV-0343 · Acme CorpSent

Payment status updates in real time

Mark an invoice as paid in Xero and the status reflects in Zigaflow immediately - no manual chasing or cross-referencing.

3–5 hrs
saved per week on manual invoicing

Eliminate hours of weekly admin

Businesses typically save 3–5 hours per week on manual data entry once the Xero integration is live.

Protect your business from over-limit customers

Zigaflow monitors customer credit limits across both unpaid invoices and un-invoiced orders. When payment clears in Xero, credit limits update automatically - so your team always works from accurate figures.

What's Included

Everything the Xero integration does

Each feature below is included at no extra cost - no add-ons, no developer work required to get started.

Two-way contact sync keeps customer records consistent across both systemsTwo-way
Automatic invoice creation in Xero when a quote is accepted in ZigaflowReal-time
Payment status syncs from Xero back to Zigaflow when invoices are marked as paidReal-time
Tax code mapping per product category ensures every invoice posts to the correct Xero accountOne-way
Credit notes raised in Zigaflow push to Xero automaticallyOne-way
Multi-currency invoice support for businesses trading in multiple currenciesReal-time
Real-World Use

How businesses use Xero

QT-1089 → INV-0341
Branded polos × 50£2,450
Setup charge£150
Total£2,600
Created automatically
Promotional merchandise

Quote approved, invoice raised, Xero updated - automatically

Decorators and distributors handling dozens of orders weekly eliminate an entire layer of admin from their process. The moment a customer approves a quote in Zigaflow, the Xero invoice is created - no logging in, no copying, no risk of transcription errors.

INV-0342Synced
Seating · 4000£8,400
Storage · 4100£3,250
Screens · 4200£1,890
Office furniture

Multi-line quotes map to the right Xero accounts automatically

Complex furniture quotes with different product categories - seating, storage, screens - each map to the correct Xero account code automatically. Finance teams get accurately coded invoices without manually selecting account codes on every line.

Project · INV-0340
Milestone 1 · SurveyPaid
Milestone 2 · InstallSent
Milestone 3 · Sign-offDraft
Construction

Stage invoices linked to project milestones sync to Xero clearly

Construction businesses invoicing in stages push each milestone invoice to Xero as a separate line item. Finance teams see project-based revenue clearly without having to reconcile quotes against invoices manually.

Common Questions

Frequently asked questions

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Ready to connect Xero?

See the full integration in action - book a 30-minute demo and we'll show you exactly how Xero works inside Zigaflow.

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