Can Zigaflow manage projects with products from multiple manufacturers?

Yes. Zigaflow handles multi-manufacturer projects as standard. You can raise separate purchase orders to each supplier, track their individual delivery dates, and manage all costs against the single project budget. This gives you full visibility of procurement across the entire fit-out.

Does Zigaflow support phased project delivery?

Yes. Projects can be structured with multiple phases, each with their own delivery schedules, installation tasks, and invoicing milestones. This is particularly useful for fit-outs being delivered in stages around client occupation.

How does Zigaflow handle aftercare and warranty management?

Aftercare items, snagging lists, and warranty claims can be logged directly against the original project record in Zigaflow. Each item is tracked with owner, status, and target resolution date. This gives you a clear, auditable record of all post-completion activity.

Can Zigaflow manage client approvals and sign-offs?

Yes. Zigaflow includes eForm functionality for capturing client approvals at key project stages — specification sign-off, delivery confirmation, installation completion, and final acceptance. Sign-offs are stored against the project record with timestamps.

Does Zigaflow integrate with accounting software?

Zigaflow integrates with Xero, QuickBooks, and FreeAgent. Project invoices sync automatically, keeping financial records accurate without manual data entry between systems.

Is Zigaflow suitable for smaller furniture dealers as well as larger fit-out businesses?

Zigaflow is used by furniture businesses of all sizes. Smaller dealers benefit from the structure and automation that replaces manual admin. Larger businesses gain the project visibility and team coordination tools needed to run multiple concurrent projects without losing control of quality or costs.

Industries

Office furniture business software that manages projects from survey to sign-off

Quote office fit-outs, coordinate supply and installation, manage aftercare, and invoice on completion — all in one platform designed for furniture dealers and fit-out specialists.

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Jobs

Board · 13 open

SearchDM

All customersThis monthTeam: DanaDelivery date

CalendarNew job

Order Confirmed4

Harbour Dental1,840

JB-0449Delivery 18 Jun

Northgate Cycles3,120

JB-0448Delivery 20 Jun

Bramble Bakery620

JB-0447Delivery 21 Jun

Redwood Estates2,180

JB-0446Delivery 24 Jun

In Production3

Summit Conferences5,490

JB-0441Delivery 14 Jun

Tidewater Events6,142

JB-0444Delivery 14 Jun

Fairlight Studio1,375

JB-0442Delivery 16 Jun

Ready to Dispatch3

Kestrel Logistics2,275

JB-0437Delivery 12 Jun

Oakfield School980

JB-0436Delivery 12 Jun

Pinecrest Golf4,310

JB-0433Delivery 11 Jun

Ready to Invoice3

Meridian Care1,560

JB-0431Delivery 9 Jun

Alder & Finch2,940

JB-0429Delivery 8 Jun

Copperfield Brewing3,660

JB-0427Delivery 7 Jun

Automated messageOn status change

Kestrel Logistics told their order is ready

Sent when JB-0437 moved to Ready to Dispatch

PO detailsJB-0441

PO-0912Midocean · 4 lines

StatusSupplier Dispatched

Expected date11 Jun

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End-to-end operations for office furniture dealers and fit-out businesses

Office furniture projects involve more operational complexity than they appear.

Manages furniture projects from initial survey through installation and aftercare
Handles multi-manufacturer procurement with phased delivery tracking and cost management
Coordinates installation teams with scheduling, task management, and real-time job updates
Tracks project costs against budget with real-time margin visibility
Manages aftercare, snagging, and warranty claims against the original project record

How it runs in Zigaflow

Build the quoteCreate itemised quotes with product configurations, fabric choices, and installation costs.
Manage approvalSend quotes for client sign-off, collect e-signatures, and track revision history without losing earlier versions.
Order from suppliersRaise purchase orders to manufacturers and distributors directly from confirmed orders.
Coordinate installationSchedule installation visits, assign teams, and attach site plans or delivery notes to the job record.
Invoice and reconcileInvoice against the confirmed order value and reconcile supplier costs.

More about Zigaflow for Office Furniture

Managing all of this through email and spreadsheets means something always slips. A product arrives in the wrong colour. An installation date clashes with the client's IT infrastructure team. An aftercare issue sits unresolved in someone's inbox. Each of these costs you margin, time, and client satisfaction.

Zigaflow gives office furniture businesses a single operational platform that connects your sales, procurement, project management, installation, and finance functions. Every project runs through the same structured process, so quality and accuracy are consistent regardless of who is handling it.

The problems we solve

Complex specifications taking hours to quote

Before

A detailed office furniture specification with multiple product ranges, finishes, and configurations from different manufacturers can take a full day to quote accurately.

With Zigaflow

Build comprehensive furniture specifications quickly using saved product templates and supplier catalogues. Margins are calculated automatically and the final quote is formatted professionally without extra effort.

Phased delivery coordination nightmare

Before

Coordinating deliveries from multiple manufacturers to arrive in the correct sequence — working around client occupation and other trades — is one of the most operationally demanding parts of any fit-out project.

With Zigaflow

Zigaflow tracks each purchase order and delivery date against the project schedule. Delays are flagged immediately so you can adjust the installation plan before it becomes a problem on site.

Installation errors and damage claims

Before

Without proper job documentation and sign-off processes, installation disputes with clients are hard to resolve.

With Zigaflow

Every delivery and installation task is documented in Zigaflow with completion records and client sign-off captured digitally. Disputes are resolved quickly because the record is clear and complete.