Does the integration work with QuickBooks Online or QuickBooks Desktop?

The Zigaflow integration connects to QuickBooks Online only. QuickBooks Desktop is not currently supported. If you're using QuickBooks Desktop, contact us to discuss your options.

Which QuickBooks Online plan do I need?

The integration works with QuickBooks Online Simple Start and above. On the Zigaflow side, you'll need at minimum the Essentials plan to access integrations.

Can the integration handle VAT correctly?

Yes. You can map VAT codes in Zigaflow to the corresponding tax rates in QuickBooks, so invoices are coded correctly every time without manual adjustment.

What happens if a customer already exists in QuickBooks when I add them to Zigaflow?

The integration checks for existing contacts by email address before creating a new record. If a match is found, Zigaflow links to the existing QuickBooks customer rather than creating a duplicate.

Is the sync real-time or does it run on a schedule?

Core data points - invoice creation and payment status - sync in real time. Some secondary fields such as contact address updates sync on an hourly basis.

Can I disconnect the integration temporarily without losing data?

Yes. Disconnecting pauses the sync but does not delete any data from either system. When you reconnect, the integration resumes from the point of disconnection.

Accounting

QuickBooks + Zigaflow

Keep QuickBooks and Zigaflow perfectly in sync - from first quote to final payment.

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How It Works

Up and running in three steps

Connect your QuickBooks account

Authorise the integration using your Intuit credentials - the setup takes under two minutes and no developer help is needed.

Configure your sync preferences

Map Zigaflow product categories to QuickBooks accounts, set your default tax codes, and choose your contact sync direction.

Let the data flow automatically

Every accepted quote creates a QuickBooks invoice instantly, and payment confirmations feed back into Zigaflow without manual input.

Why It Works

What you get with QuickBooks

Invoices2 created today

QT-1089 → INV-0341Created

QT-1090 → INV-0342Created

QT-1091 → syncing...

Invoices land in QuickBooks automatically

Accepted Zigaflow quotes push to QuickBooks as invoices in real time - line items, tax codes and customer details included.

ContactsSyncing

Promo World LtdBoth systems

Office Fitout GroupBoth systems

Acme CorpNew

Customer records stay consistent

New contacts created in Zigaflow appear in QuickBooks automatically, and updates sync both ways so records never drift apart.

InvoicesThis month

INV-0341 · Promo WorldPaid

INV-0342 · Office FitoutPaid

INV-0343 · Acme CorpSent

See payment status without switching systems

When a customer pays a QuickBooks invoice, Zigaflow reflects the payment - no more cross-referencing spreadsheets or chasing your bookkeeper for updates.

3–5 hrs

saved per week on manual invoicing

Cut invoice processing time significantly

Teams typically eliminate 3–4 hours of weekly manual data transfer once the QuickBooks integration is running.

Protect your business from over-limit customers

Zigaflow monitors customer credit limits across both unpaid invoices and un-invoiced orders. When payment clears in QuickBooks, credit limits update automatically - so your team always works from accurate figures.

What's Included

Everything the QuickBooks integration does

Each feature below is included at no extra cost - no add-ons, no developer work required to get started.

Automatic invoice creation from accepted quotes in real timeReal-time

Two-way contact and customer sync keeps records consistent across both platformsTwo-way

Payment status syncs from QuickBooks to Zigaflow when invoices are settledReal-time

Product and service item mapping to QuickBooks accountsOne-way

Tax code assignment per product category for accurate VAT postingOne-way

Credit memos created in Zigaflow push to QuickBooks automaticallyOne-way

Real-World Use

How businesses use QuickBooks

QT-1089 → INV-0341

Branded polos × 50£2,450

Setup charge£150

Total£2,600

Created automatically

Audio-visual and events

Close a quote and have the invoice ready in QuickBooks in seconds

AV businesses running multiple concurrent projects can accept a quote in Zigaflow and have the invoice ready to send in QuickBooks within seconds - without touching two systems or asking someone to re-enter the data.

INV-0342Synced

Seating · 4000£8,400

Storage · 4100£3,250

Screens · 4200£1,890

Renewables and energy

Staged project invoices feed into QuickBooks without manual input

Project-based businesses with staged invoicing keep their finance team informed automatically as each milestone quote is accepted and pushed through - with the correct account codes and customer details already applied.

Project · INV-0340

Milestone 1 · SurveyPaid

Milestone 2 · InstallSent

Milestone 3 · Sign-offDraft

Promotional merchandise

Remove the entire manual invoicing step for high-volume orders

High-volume distributors handling 50 or more orders per week remove the entire manual invoicing step - accepted quotes go straight to QuickBooks without any intervention from the sales or admin team.

Common Questions

Frequently asked questions

Get started today

Ready to connect QuickBooks?

See the full integration in action - book a 30-minute demo and we'll show you exactly how QuickBooks works inside Zigaflow.

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