Construction - Measured Term Contract Management

Log the work order from the contract administrator, recording scope description, property reference, and required completion date.

Visit the site to measure the scope and price the work against the agreed schedule of rates. Confirm labour, material, and sub-contractor requirements.

Raise the job internally, assign operatives, and confirm material orders or sub-contractor bookings to meet the completion date.

Complete the works, recording actual labour hours, materials used, and any additional items instructed on site that may qualify as variations.

Present measured quantities at agreed schedule-of-rates prices, plus any agreed additional items, with supporting site records.

Submit the payment application to the contract administrator. Record the certified sum and note any disputed items for follow-up in writing.

Consolidate all completed orders into the periodic payment application, reconcile outstanding disputes, and issue the invoice once the certified sum is confirmed.

Work orders arrive continuously and without a central log it becomes impossible to track which are in progress, complete, or awaiting valuation - leading to missed items in the monthly payment application.

Pricing against a schedule of rates requires accurate on-site measurement records for each order; without them, disputed certified amounts are difficult to challenge at application stage.

Additional works instructed verbally during site visits are rarely given a separate reference, meaning they drop out of the payment application and are never billed.