Sound Familiar?
These are the frustrations field teams deal with every day when systems aren't built for people who work away from a desk.
Paper forms that nobody can read back at the office
Job sheets filled in on site get handed in at the end of the day — if they don't get lost, damaged, or left in a van. Someone then has to decipher the handwriting and enter the information into a system manually. It's slow, error-prone, and completely avoidable.
You don't always know what you're going to before you get there
Job briefs arrive by phone call, text message, or a printout that was accurate when it left the office but may have been updated since. Changes to specs, access instructions, or customer requirements don't always reach the person doing the job in time to make a difference.
Getting customer sign-off is slow and inconsistent
Paper delivery notes and job sheets need to be signed on site, brought back to the office, scanned or photographed, and filed. The process takes time, the documents get lost, and when a customer queries something months later, finding the relevant paperwork is a genuine challenge.
The office has no idea what's happening out in the field
When work is happening on site, the office is relying on calls or texts to know whether a job is done, delayed, or has complications. Real-time visibility into what the field team is actually doing — and whether jobs are on track — simply doesn't exist.
Here's How Zigaflow Changes That
Digital eForms that replace paper job sheets
Zigaflow's eForms replace paper forms with digital versions that can be filled in on any mobile device. Text, photos, selections, and signatures — all captured on site and stored against the right job record the moment the form is submitted. No re-entry, no lost paperwork, no illegible handwriting.
Learn more about eForms → →Full job details on your phone before you arrive
Field team members can view their assigned jobs in Zigaflow on any mobile device — including customer specifications, site notes, delivery instructions, and any documents attached to the job. When the office makes a change, it appears on the field team member's device immediately. No outdated printed briefs, no missed updates.
Learn more about eForms App → →Customer sign-off captured on site, stored instantly
Zigaflow eForms include digital signature capture, so customers sign off completed work directly on the field team member's device. The signed record is stored against the job automatically — no scanning, no physical documents to manage, and a clear audit trail if anything is questioned later.
Learn more about Delivery Notes → →The office knows what's happening in real time
When a field team member updates a job, submits a form, or flags an issue in Zigaflow, the office sees it immediately. No waiting for end-of-day calls, no status uncertainty. If something goes wrong on site, the right person in the office can respond quickly — because they know about it as soon as it happens.
Learn more about Workflow Automation → →Trusted by Field Teams Across the UK
Join hundreds of growing businesses using Zigaflow to keep their field teams connected.
“I was abroad last week and I could still see what was going on. You've got eyes on everything without micromanaging.”
“Otherwise we'd have to remember or have an inbox full of sent emails... this whole automation side of things is massive for us.”
Built for People Who Work Away from a Desk
Digital eForms
Replace paper job sheets with customisable digital forms that can be completed on any mobile device, on or off site.
eForms Mobile App
A dedicated mobile app for field teams to access jobs, complete forms, capture photos, and submit data — even without a reliable internet connection.
On-Site Photo Capture
Capture and attach photos directly from the field — linked to the right job record and visible to the office instantly.
Digital Signature Capture
Get customer sign-off on site using a digital signature pad — stored automatically against the delivery or job record.
Real-Time Job Updates
Any update made in the field appears in the office system immediately — no calls, no delays, no status guesswork.
Digital Delivery Notes
Generate and complete delivery notes digitally on site — linked to the order, signed by the customer, and stored automatically.
More Than a Form App. Connected to Your Whole Business.
Unlike standalone form apps, Zigaflow connects your field data directly to the job record it came from. Photos, signatures, and completed eForms are linked to the right order, the right customer, and the right delivery — not sitting in a disconnected app that nobody else can access.
Unlike paper-based processes, Zigaflow captures data once, in the field, where the work happens. No re-entry back at the office, no deciphering handwriting, no lost forms. The record exists the moment the job is completed.
Unlike generic project management tools, Zigaflow is built around the quote-to-cash process — so the job your field team is completing is connected to the quote it came from, the purchase orders that supported it, and the invoice that needs to go out when it's done.
Common Questions from Field Teams
Connect Your Field Team to the Rest of the Business
Book a demo and we'll show you how Zigaflow's mobile eForms and real-time job updates work in practice — including how data captured in the field flows back to your office system automatically.
No credit card required · 14-day free trial · Cancel anytime
Evaluating Zigaflow for your team?
Every role gets what they need - all from the same platform.