Email + Zigaflow
Send professional quotes, order updates and documents from Zigaflow using your own email address.
What you get with Email
Your domain, not a generic sender
Emails leave Zigaflow from your own address - not a third-party domain - so they look professional and land in inboxes reliably.
Branded Email templates for every touchpoint
Quote emails, order confirmation messages and invoice notifications all use your brand colors, logo and tone - created once and reused across every send.
Full communication history in the customer record
Every email sent through Zigaflow logs against the relevant job or contact, so your team always has the full history without hunting through inboxes.
No switching between apps
Send quotes, follow up on outstanding approvals and notify customers of delivery updates all from within Zigaflow - without opening your email client.
What the integration does
- Gmail and Google Workspace connection for sending from your Google address
- Outlook and Microsoft 365 connection for sending from your Microsoft address
- Custom SMTP configuration for any email provider not covered by the direct integrations
- Branded email templates for each document type - quotes, invoices, order confirmations and updates
- Email open and click tracking so you know when a customer has viewed your quote
- Automatic logging of all sent emails against the relevant customer and job record
- Quote follow-up reminders and scheduling to chase outstanding approvals automatically
How it works
- Connect your Email accountLink your Gmail, Outlook or SMTP email account to Zigaflow in the settings panel - takes under two minutes.
- Customize your Email templatesEdit the pre-built templates for quotes, order confirmations, invoices and updates - add your logo, adjust the copy and set a default signature.
- Send everything from one placeAll customer-facing communications - quotes, follow-ups, order updates - go out from Zigaflow using your own email address and domain.
How businesses use Email
Track quote opens and trigger follow-ups automatically
Send decorated merchandise quotes with product visuals attached, track when customers open them, and trigger a follow-up automatically after three days without a response - all from within Zigaflow without opening a separate email client.
Quote, follow up and confirm orders from one screen
Sales teams quote, follow up and confirm orders from one screen rather than switching between a CRM, an email client and a document system - keeping the entire workflow in Zigaflow and reducing the chance of something falling through the gaps.
Send consistent branded communications without leaving the platform
Send order dispatch notifications, artwork approval requests and invoice reminders using consistent branded templates without leaving the platform - giving customers a professional experience at every stage of their order.