Communication

Email + Zigaflow

Send professional quotes, order updates and documents from Zigaflow using your own email address.

Email logo

Up and running in three steps

01

Connect your email account

Link your Gmail, Outlook or SMTP email account to Zigaflow in the settings panel - takes under two minutes.

02

Customise your email templates

Edit the pre-built templates for quotes, order confirmations, invoices and updates - add your logo, adjust the copy and set a default signature.

03

Send everything from one place

All customer-facing communications - quotes, follow-ups, order updates - go out from Zigaflow using your own email address and domain.

What you get with Email

Quote sent
Fromyou@yourco.co.uk
Tobuyer@promo-world.com
QT-1089 - Promo WorldSent

Your domain, not a generic sender

Emails leave Zigaflow from your own address - not a third-party domain - so they look professional and land in inboxes reliably.

Email Templates
Quote emailActive
Order confirmationActive
Invoice reminderActive

Branded email templates for every touchpoint

Quote emails, order confirmation messages and invoice notifications all use your brand colours, logo and tone - created once and reused across every send.

QT-1089 · History
Quote sent · 8 MarOpened
Follow-up · 11 MarClicked
Accepted · 12 Mar

Full communication history in the customer record

Every email sent through Zigaflow logs against the relevant job or contact, so your team always has the full history without hunting through inboxes.

JB-0441 - Promo World
Quote sentPaid
Artwork approvedPaid
Dispatch noticeSent
All sent from Zigaflow

No switching between apps

Send quotes, follow up on outstanding approvals and notify customers of delivery updates all from within Zigaflow - without opening your email client.

Everything the Email integration does

Each feature below is included at no extra cost - no add-ons, no developer work required to get started.

Gmail and Google Workspace connection for sending from your Google addressReal-time
Outlook and Microsoft 365 connection for sending from your Microsoft addressReal-time
Custom SMTP configuration for any email provider not covered by the direct integrationsReal-time
Branded email templates for each document type - quotes, invoices, order confirmations and updatesOne-way
Email open and click tracking so you know when a customer has viewed your quoteReal-time
Automatic logging of all sent emails against the relevant customer and job recordReal-time
Quote follow-up reminders and scheduling to chase outstanding approvals automaticallyScheduled

How businesses use Email

QT-1089 - Tracking
Sent · 8 MarOpened 09:14
Quote linkClicked
Accepted · 12 Mar

Track quote opens and trigger follow-ups automatically

Send decorated merchandise quotes with product visuals attached, track when customers open them, and trigger a follow-up automatically after three days without a response - all from within Zigaflow without opening a separate email client.

Today's activity
Quotes sent3
Follow-ups scheduled2
QT-1089 acceptedPaid

Quote, follow up and confirm orders from one screen

Sales teams quote, follow up and confirm orders from one screen rather than switching between a CRM, an email client and a document system - keeping the entire workflow in Zigaflow and reducing the chance of something falling through the gaps.

JB-0441 - Comms
Order confirmationSent
Artwork approvalAwaiting
Dispatch noticeDraft

Send consistent branded communications without leaving the platform

Send order dispatch notifications, artwork approval requests and invoice reminders using consistent branded templates without leaving the platform - giving customers a professional experience at every stage of their order.

Frequently asked questions

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Ready to connect Email?

See the full integration in action - book a personalized demo and we'll show you exactly how Email works inside Zigaflow.

Book a demoAll integrations