Sound Familiar?
Most operations managers we work with are dealing with at least three of these every day.
Orders falling through the cracks
When you're juggling suppliers, clients, and deadlines across emails and spreadsheets, things get missed. A supplier update that didn't get actioned. A delivery note that never went out. A client who's been waiting three days for a response nobody sent.
No single source of truth
Information lives in emails, WhatsApp messages, spreadsheets, and someone's notebook. Nobody — including you — can find the definitive answer to "what's the current status of this order?" without asking three different people.
Too much time on manual data entry
Re-entering the same order details into multiple systems, copying supplier confirmations into trackers, and updating statuses by hand. It's time-consuming, error-prone, and nobody on your team became an operations professional to spend their day doing copy-paste work.
You only spot bottlenecks when it's too late
By the time you realise a supplier is behind, a deadline has been missed, or a client's order is at risk, the damage is already done. There's no early warning system — just a pattern of firefighting that repeats week after week.
Here's How Zigaflow Changes That
Every order, every status, in one place
Zigaflow gives you a live view of every active order — what stage it's at, which supplier is handling it, what's been confirmed, and what's still outstanding. No chasing updates from colleagues or hunting through email threads. The information is there when you need it.
Learn more about Order Management → →One system your whole team works from
Quotes, sales orders, purchase orders, works orders, delivery notes, and supplier communications all live in Zigaflow. Every team member — sales, procurement, ops, and finance — works from the same system with the same information. The single source of truth your operation needs.
Learn more about Jobs & Sales Orders → →Automate the admin that slows your team down
Zigaflow automates the repetitive operational tasks that eat into your team's day — sending order confirmations, triggering procurement steps, chasing supplier updates, and flagging orders that need attention. Your team focuses on the work that actually requires them, not the tasks a system can handle automatically.
Learn more about Workflow Automation → →Spot problems before they become crises
Zigaflow flags overdue tasks, delayed supplier confirmations, and at-risk orders before they become client problems. Instead of discovering issues when a customer calls to chase, you get the early warning you need to intervene, adjust, and keep the delivery on track.
Learn more about Reporting & Dashboards → →Trusted by Operations Managers Across the UK
Join hundreds of growing businesses using Zigaflow to run their operations without the spreadsheets.
“It was a lot less painful than we expected. It's now the backbone of the company.”
“For once, we had visibility within the business. You can see exactly how much we were spending on materials and labour, and it was all going against the jobs.”
Built for the Complexity of Day-to-Day Operations
Order Management
Track every order from quote to delivery in one place — with real-time status updates, supplier assignments, and deadline visibility.
Purchase Order Management
Raise, send, and track purchase orders directly within Zigaflow — linked to the sales order they came from.
Workflow Automation
Automate confirmations, status updates, supplier chasers, and task assignments — so your team focuses on decisions, not admin.
Works Orders
Create and manage internal works orders for decoration, assembly, or production — linked to the parent sales order.
Delivery Notes
Generate accurate delivery notes from confirmed order details — no re-entry, no discrepancies between what was ordered and what ships.
@Mentions & Task Notes
Flag issues, ask questions, and keep communication tied to the relevant order — not buried in email threads or group chats.
More Than a Project Tool. Simpler Than an ERP.
Unlike project management tools, Zigaflow connects your operations directly to your quotes, purchase orders, and invoices. When a supplier is delayed, the whole chain updates — not just a task card on a board.
Unlike ERPs, Zigaflow doesn't require months of implementation, expensive consultants, or a dedicated IT team. Operations managers can configure workflows themselves and have the system reflecting their actual processes within days.
Unlike spreadsheets, Zigaflow gives you a live, shared system where every update is visible to everyone who needs it. No more version control problems, no more hunting for the latest file, no more conflicting information.
Common Questions from Operations Managers
Take Control of Your Operations
Book a 30-minute demo and we'll show you exactly how Zigaflow would handle your order workflow — from quote to delivery, with your real product types and supplier structure.
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Every role gets what they need - all from the same platform.