AV integrators who quote complex systems fast
Multi-room AV systems, complex BOMs and long project cycles require more than a spreadsheet.
The complete operations platform for AV system integrators
AV system integration projects are technically complex and operationally demanding. A single installation can involve hundreds of line items, multiple specialist subcontractors and a commissioning process that drags on for weeks.
- UK AV integrators typically employ 5 to 50 staff and turn over between £500k and £5m annually.
- Projects range from single-room installs to multi-site corporate deployments, often running concurrently.
- Bill of materials complexity is high, with quotes commonly containing 50 to 200 individual line items.
- Supply chain delays from distributors like Midwich and Stampede frequently disrupt project timelines.
- Many integrators still manage quotes in Excel and projects in email, causing costly version-control errors.
How it runs in Zigaflow
- Client enquiry and scopingEnquiries arrive via direct client contact, architects, consultants, or tender portals such as Contracts Finder.
- System design and quotingEngineers build detailed bills of materials covering displays, processors, cabling, rack equipment, and labour, with supplier costs pulled from distributor price lists.
- Project delivery and installationOn approval, purchase orders are raised to distributors and subcontractors, and equipment deliveries are tracked against the project schedule.
- Invoicing and accounts syncInvoices are raised against agreed payment schedules, which commonly include deposit, delivery, and sign-off stages tied to project completion.
More about Zigaflow for AV System Integrators
Zigaflow connects your sales process, procurement, project delivery and invoicing so your team always knows where every project stands.
The problems we solve
BOM-based quotes take days to build
Detailed AV system quotes require exact product specifications, quantities and installation costs.
Zigaflow quote templates with your standard system components let you build complex BOM quotes in hours rather than days. Product libraries keep specifications consistent.
Equipment deliveries and installation are poorly coordinated
Equipment arriving before the site is ready ties up warehouse space. Equipment arriving late holds up the installation team. Without tight coordination, both happen regularly.
Zigaflow purchase orders are linked to project milestones. Equipment delivery dates are tracked against installation readiness so clashes are flagged early.
Variations and extras go unbilled
On complex AV projects, scope creep is common. Additional cable runs, extra programming days and equipment upgrades get done without formal variations. The margin is lost.
Log every variation against the project in Zigaflow as it is agreed. Variation costs are captured and included in the final invoice automatically.
Works with your existing tools
Guides for your sector
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