Scale your digital signage business on a solid operational foundation
Digital signage companies combining hardware supply, software licensing and ongoing maintenance need a platform that handles all three revenue streams without the admin overhead.
Operations and contract management for digital signage businesses
Digital signage is a growing market where hardware, software and managed service revenues are increasingly bundled. Managing hardware projects, software renewals and maintenance contracts in separate systems creates gaps that cost time and money.
Zigaflow brings all three revenue streams into one operational platform.
- Most UK digital signage integrators employ between 8 and 50 staff, mixing sales, technical, and installation teams.
- Projects range from single-screen retail installations to multi-site rollouts across hundreds of locations.
- Hardware procurement lead times from distributors like Westbase and Zytronic regularly cause project scheduling conflicts.
- Integrators typically manage concurrent projects for retail, hospitality, transport, and corporate clients simultaneously.
- Quoting is complex, bundling hardware, content management software licenses, cabling, installation labor, and support contracts.
Up and running in four simple steps
Enquiry Capture and Scoping
Leads arrive via direct referral, tender portals, or inbound website contact and are logged against a client account with site survey notes attached. The scoping stage captures screen counts, mounting types, content management platform requirements, and any AV integration dependencies before a quote is built.
Quote and Proposal Build
A detailed quote is assembled line by line, covering display hardware, media players, mounts, cabling, content management software licensing, installation labor, and ongoing support terms. The proposal is sent to the client as a branded document, with optional line items for extended warranties or phased rollout pricing clearly separated.
Project and Installation Management
Once the order is confirmed, hardware is purchased from distributors and tracked against the project, with delivery dates tied to scheduled installation slots across one or multiple sites. Engineers are allocated to jobs with site-specific documentation, access requirements, and sign-off checklists managed centrally to avoid missed visits or rework.
Invoicing and Accounts Sync
Invoices are raised against project milestones or on completion, with recurring lines generated automatically for ongoing content management software licenses and support contracts. Payment status is tracked against each client account and transaction data syncs to accounting platforms such as Xero or QuickBooks to keep VAT records and cash flow reporting accurate.
Want to map out the exact workflow for your business?
Build your workflow free →The problems we solve
Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.
Hardware and software are quoted and tracked separately
Digital signage proposals combine hardware supply, content management software and installation. Quoting these in separate tools creates version control problems and errors.
Zigaflow multi-line quotes combine hardware, software licensing and installation costs in a single professional proposal document.
Works with your existing tools
Guides written
for your sector
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Explore →Ready to grow your Digital Signage business?
Join hundreds of businesses already using Zigaflow to streamline their operations.