Scale your digital signage business on a solid operational foundation
Digital signage companies combining hardware supply, software licensing and ongoing maintenance need a platform that handles all three revenue streams without the admin overhead.
Operations and contract management for digital signage businesses
Digital signage is a growing market where hardware, software and managed service revenues are increasingly bundled. Managing hardware projects, software renewals and maintenance contracts in separate systems creates gaps that cost time and money.
- Most UK digital signage integrators employ between 8 and 50 staff, mixing sales, technical, and installation teams.
- Projects range from single-screen retail installations to multi-site rollouts across hundreds of locations.
- Hardware procurement lead times from distributors like Westbase and Zytronic regularly cause project scheduling conflicts.
- Integrators typically manage concurrent projects for retail, hospitality, transport, and corporate clients simultaneously.
- Quoting is complex, bundling hardware, content management software licenses, cabling, installation labor, and support contracts.
How it runs in Zigaflow
- Enquiry capture and scopingLeads arrive via direct referral, tender portals, or inbound website contact and are logged against a client account with site survey notes attached.
- Quote and proposal buildA detailed quote is assembled line by line, covering display hardware, media players, mounts, cabling, content management software licensing, installation labor, and ongoing support terms.
- Project and installation managementOnce the order is confirmed, hardware is purchased from distributors and tracked against the project, with delivery dates tied to scheduled installation slots across one or multiple sites.
- Invoicing and accounts syncInvoices are raised against project milestones or on completion, with recurring lines generated automatically for ongoing content management software licenses and support contracts.
More about Zigaflow for Digital Signage
Zigaflow brings all three revenue streams into one operational platform.
The problems we solve
Hardware and software are quoted and tracked separately
Digital signage proposals combine hardware supply, content management software and installation. Quoting these in separate tools creates version control problems and errors.
Zigaflow multi-line quotes combine hardware, software licensing and installation costs in a single professional proposal document.
Managed service renewals are poorly tracked
Annual software licences and managed service contracts renew at different times across different clients. Without centralised renewal tracking, contracts lapse and revenue is lost.
Zigaflow recurring contract management shows all renewal dates in one view. Renewal quotes go out automatically ahead of the renewal date.
Multi-site rollouts are complex to coordinate
Retail or hospitality rollouts across multiple sites involve coordinating deliveries, installations and commissioning at each location. Managing this by spreadsheet is a full-time job.
Zigaflow multi-site project management tracks every location separately under the same client account. Progress is visible at both site and programme level.
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