Industry Solution

Complex fit-out projects need more than a spreadsheet

Commercial fit-out contractors managing multiple subcontractors, long project timelines and detailed cost management need a platform that keeps pace. Zigaflow was built for this.

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About This Solution

Project management and cost control for fit-out contractors

Commercial fit-out projects involve dozens of moving parts - design teams, specialist subcontractors, long-lead materials and clients who change their minds mid-project. Staying on top of costs, schedules and communications requires real operational discipline.

Zigaflow gives fit-out contractors the visibility and control to deliver projects on budget and on time.

Key Facts

Most UK fit-out contractors operate as SMBs turning over between £500k and £10m annually.
Project values typically range from £20k for small office refurbs to £2m+ for full commercial fit-outs.
Contractors juggle multiple live projects simultaneously, each with separate subcontractors, suppliers, and timelines.
Margin erosion from untracked variation orders and material cost overruns is a leading profitability problem.
Many firms still use spreadsheets and email to manage quotes, procurement, and project progress tracking.

How It Works

Up and running in four simple steps

Enquiry Capture and Qualification

New project enquiries arrive via referrals, tender portals like Barbour ABI, architect introductions, or direct client contact. Each lead is logged with site address, scope summary, estimated project value, and decision timeline to prioritize bid resources.

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Estimate and Proposal Submission

Detailed cost estimates are built from labour schedules, subcontractor quotes, materials takeoffs, and preliminaries, then compiled into a branded client proposal. Proposals include itemized breakdowns, exclusions, program durations, and payment milestone structures before being sent for client review.

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Project Delivery and Variations

Once a contract is awarded, purchase orders are raised for subcontractors and suppliers, and a project program is set against agreed milestones. Variation orders are tracked against the original scope so cost and margin impact is visible before client sign-off is sought.

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Invoicing, Retention, and Sync

Applications for payment or stage invoices are raised against contracted milestones, with retention amounts tracked separately until practical completion and defects periods expire. Invoice data syncs to accounting packages like Xero or Sage so cashflow reporting and subcontractor payment runs stay accurate.

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Common Challenges

The problems we solve

Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.

Tender pricing takes weeks to compile

Detailed fit-out tenders require costs from multiple subcontractors and suppliers. Collating, checking and building these into a client proposal is a lengthy process.

How Zigaflow helps

Zigaflow manages the full tender process - issue RFQs to subcontractors, collate responses and build client proposals from a single platform.

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