From quote to delivery - print and signage made simple
Wide format printers, signage companies and print bureaux need fast, accurate quoting and tight production management. Zigaflow brings your studio and accounts together in one system.
Operations management for print and signage businesses
Print and signage is a production business. Margin lives in throughput - getting jobs through the studio faster, with fewer mistakes and less time lost to admin. Every minute your team spends on paperwork is a minute not spent at the press.
- Most UK print and signage firms employ fewer than 20 staff and run 50-200 active jobs simultaneously.
- Artwork approval cycles frequently delay production, causing missed deadlines and reprints that erode margins.
- Jobs often involve multiple substrates, finishes, and installation components sourced from different suppliers.
- Many businesses still manage quoting and job tracking through spreadsheets, email threads, and paper job bags.
- Seasonal demand spikes around retail campaigns and events create quoting bottlenecks that slow response times.
How it runs in Zigaflow
- Enquiry capture and briefingEnquiries arrive via phone, email, website forms, or repeat client portals, often including rough specs, reference artwork, or site survey notes.
- Quote costing and approvalEstimators build itemized quotes covering materials, print time, lamination, installation, and delivery, pulling from current supplier price lists and press rate cards.
- Production and artwork managementJobs are scheduled against press capacity with tasks assigned to studio, print, finishing, and installation teams, each with clear deadlines and status visibility.
- Invoicing and accounts syncInvoices are raised on dispatch or installation completion, automatically reflecting the agreed quote values and any approved variations or additional site work charges.
More about Zigaflow for Print & Signage
Zigaflow streamlines the path from enquiry to invoice so your production team can focus on what they do best.
The problems we solve
Complex pricing with too many variables
Print pricing depends on substrate, finish, quantity, turnaround time and delivery. Building each quote from scratch is time-consuming and inconsistent.
Zigaflow quote templates encode your pricing logic so any team member can produce an accurate, consistent quote in minutes.
Artwork and production jobs are not connected
Artwork approval happens in email, production is tracked on a whiteboard, and invoicing is in a spreadsheet. No one has a complete picture of any job.
Zigaflow connects every stage of a job - from quote approval through to production status and final invoice - in a single system.
Repeat clients expect faster turnarounds
Regular clients expect you to know their specs, their account details and their delivery addresses. Looking up this information wastes time on every reorder.
Zigaflow stores client records, product specs and delivery addresses. Reorders from existing clients take a fraction of the time of a new job.
Works with your existing tools
Guides for your sector
All guides →Deposit Policy, Payment Terms, and Credit Control Discipline for Promotional Merchandise Distributors
Charity and Fundraising Merchandise Operations: Disciplines for Promotional Merchandise Distributors
Pre-Season Kit Orders, Player Customization, and Mid-Season Account Discipline for Sports Merchandise Distributors
Ready to grow your Print & Signage business?
Join hundreds of businesses already using Zigaflow to streamline their operations.