From quote to delivery - print and signage made simple
Wide format printers, signage companies and print bureaux need fast, accurate quoting and tight production management. Zigaflow brings your studio and accounts together in one system.
Operations management for print and signage businesses
Print and signage is a production business. Margin lives in throughput - getting jobs through the studio faster, with fewer mistakes and less time lost to admin. Every minute your team spends on paperwork is a minute not spent at the press.
Zigaflow streamlines the path from enquiry to invoice so your production team can focus on what they do best.
- Most UK print and signage firms employ fewer than 20 staff and run 50-200 active jobs simultaneously.
- Artwork approval cycles frequently delay production, causing missed deadlines and reprints that erode margins.
- Jobs often involve multiple substrates, finishes, and installation components sourced from different suppliers.
- Many businesses still manage quoting and job tracking through spreadsheets, email threads, and paper job bags.
- Seasonal demand spikes around retail campaigns and events create quoting bottlenecks that slow response times.
Up and running in four simple steps
Enquiry Capture and Briefing
Enquiries arrive via phone, email, website forms, or repeat client portals, often including rough specs, reference artwork, or site survey notes. All job briefs, substrate requirements, quantities, and deadline details are logged centrally so nothing is handled through a personal inbox.
Quote Costing and Approval
Estimators build itemized quotes covering materials, print time, lamination, installation, and delivery, pulling from current supplier price lists and press rate cards. Branded proposals are sent to clients for review, with accepted quotes converting directly into job orders without rekeying data.
Production and Artwork Management
Jobs are scheduled against press capacity with tasks assigned to studio, print, finishing, and installation teams, each with clear deadlines and status visibility. Artwork proofs are shared with clients for sign-off, and approved files are linked directly to the job record before production begins.
Invoicing and Accounts Sync
Invoices are raised on dispatch or installation completion, automatically reflecting the agreed quote values and any approved variations or additional site work charges. Payment status is tracked against each job, and all invoice data syncs to accounting software such as Xero or QuickBooks to eliminate duplicate entry.
Want to map out the exact workflow for your business?
Build your workflow free →The problems we solve
Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.
Complex pricing with too many variables
Print pricing depends on substrate, finish, quantity, turnaround time and delivery. Building each quote from scratch is time-consuming and inconsistent.
Zigaflow quote templates encode your pricing logic so any team member can produce an accurate, consistent quote in minutes.
Works with your existing tools
Guides written
for your sector
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Explore →Ready to grow your Print & Signage business?
Join hundreds of businesses already using Zigaflow to streamline their operations.