Quote, source and deliver corporate gifts without spreadsheets
Corporate gifting agencies handling branded merchandise, incentive programmes and executive gifts need a smarter way to manage client orders, supplier sourcing and seasonal peaks.
Operations software built for corporate gifting agencies
Corporate gifting is a relationship business built on execution. Clients trust you to deliver the right products, branded correctly, on time - often with very little lead time.
Zigaflow handles the operational side so you can focus on client relationships. Quote bespoke gift sets, manage supplier orders across multiple vendors, and invoice clients without the manual work.
- UK corporate gifting market is worth over £1.5 billion annually, dominated by SMBs handling bespoke client briefs.
- Most firms manage 50-300 active client accounts, balancing repeat corporate programs with one-off campaign orders.
- Lead times from client brief to delivery average 4-6 weeks, creating complex supplier coordination across multiple product categories.
- Margin erosion is common due to untracked artwork revisions, last-minute spec changes, and unrecovered rush delivery costs.
- Many businesses still rely on spreadsheets and email chains to manage quotes, approvals, and supplier purchase orders.
Up and running in four simple steps
Brief Capture and Enquiry Intake
New enquiries arrive via phone, email, website forms, or directly from account managers following client meetings. Each brief is logged with key details including budget, quantity, branding requirements, event date, and recipient profile.
Quote and Proposal Creation
Account managers build itemized quotes covering product costs, print or embroidery setup fees, delivery, and margin, often presenting multiple product options per brief. Branded proposals are sent to clients for approval, with version tracking to manage revisions without losing earlier pricing.
Order and Supplier Management
Once a quote is approved, purchase orders are raised to relevant suppliers for decorated or plain stock, with artwork files and branding specifications attached. Progress is tracked across artwork sign-off, production, quality checks, and final delivery to one or multiple recipient addresses.
Invoicing and Accounts Sync
Invoices are raised against confirmed orders, reflecting agreed pricing, any approved change orders, and applicable VAT, then sent directly to client procurement or finance contacts. Payment status is tracked and data is synced to accounting software such as Xero or QuickBooks to maintain clean financial records.
Want to map out the exact workflow for your business?
Build your workflow free →The problems we solve
Built specifically for your industry - Zigaflow tackles the operational headaches that generic software ignores.
Bespoke gift sets are slow to quote
Every client wants something different - a custom hamper, a branded welcome kit, a seasonal gift. Pulling together multi-product quotes with branding costs and delivery is a time sink.
Build multi-line quotes with bundled product costs and margin calculations in Zigaflow, then send professional PDFs to clients in minutes.
Works with your existing tools
Guides written
for your sector
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Explore →Ready to grow your Corporate Gifts & Incentives business?
Join hundreds of businesses already using Zigaflow to streamline their operations.