Manage sports merchandise orders from kit to kit bag
From football clubs and academies to leisure centers and sports retailers - Zigaflow handles high-volume kit orders, sizing runs and repeat seasonal business without the admin overhead.
A member of the British Promotional Merchandise Association
Founded in 1965, the BPMA represents distributors, suppliers and service providers across the UK promotional merchandise industry and promotes standards for quality, compliance and sustainability. Zigaflow is a member: the platform is built for this industry and developed alongside it.
Order management for sports clubs, academies and kit suppliers
Sports merchandise is volume-led and seasonal. A single club order can involve dozens of players, multiple product lines and a sizing matrix that changes every year. Managing this manually does not scale.
- UK sports club merchandise suppliers typically handle 50-500 orders per season, peaking August-September and January.
- Most businesses manage 20-150 active club accounts, from grassroots football to national governing bodies.
- Minimum order quantities, garment decoration lead times, and supplier stock availability cause frequent order delays.
- Customization complexity - embroidery, print, sublimation, badge placement - makes accurate quoting time-consuming and error-prone.
- Many suppliers lose margin through manual order tracking across email, spreadsheets, and disconnected supplier portals.
How it runs in Zigaflow
- Club inquiry captureInquiries arrive via website contact forms, email, phone calls, and trade show contacts from club secretaries, kit managers, and governing body procurement teams.
- Quote with decoration costsQuotes are built incorporating blank garment costs, decoration setup charges, per-unit print or embroidery costs, and tiered pricing based on order quantity.
- Order production and fulfillmentApproved orders trigger purchase orders to garment suppliers and decoration contractors, with job sheets detailing placement specifications, thread colors, and size runs.
- Invoice, payment, and syncInvoices are raised on dispatch or at agreed deposit and balance milestones, with payment terms varying by club account status and order value.
More about Zigaflow for Sports & Club Merchandise
Zigaflow brings your quoting, ordering and invoicing together so you can handle more clubs without adding headcount.
The problems we solve
Sizing matrices make quoting a nightmare
Club kit orders require individual sizing for every player, across multiple products. Collecting sizes, calculating quantities and pricing takes hours per order.
Zigaflow quote templates support quantity-based pricing and multi-size orders, so you build accurate kit quotes in a fraction of the time.
Seasonal renewals are treated as new jobs each time
Every season the same clubs reorder similar kit. Without a way to roll over last year's order, your team rebuilds every quote from scratch.
Duplicate previous orders in Zigaflow and update quantities or products for the new season - seasonal renewals take minutes, not hours.
Player-by-player invoicing is unmanageable
Some clubs want invoices split by player or parent. Without a structured system, billing for individual sizes and add-ons becomes an accounts nightmare.
Zigaflow supports multi-line invoicing and notes against individual line items, making split-billing and individual charges straightforward to manage.