Manage sports merchandise orders from kit to kit bag
From football clubs and academies to leisure centres and sports retailers - Zigaflow handles high-volume kit orders, sizing runs and repeat seasonal business without the admin overhead.
Order management for sports clubs, academies and kit suppliers
Sports merchandise is volume-led and seasonal. A single club order can involve dozens of players, multiple product lines and a sizing matrix that changes every year. Managing this manually does not scale.
- UK sports club merchandise suppliers typically handle 50-500 orders per season, peaking August-September and January.
- Most businesses manage 20-150 active club accounts, from grassroots football to national governing bodies.
- Minimum order quantities, garment decoration lead times, and supplier stock availability cause frequent order delays.
- Customization complexity — embroidery, print, sublimation, badge placement — makes accurate quoting time-consuming and error-prone.
- Many suppliers lose margin through manual order tracking across email, spreadsheets, and disconnected supplier portals.
How it runs in Zigaflow
- Club enquiry captureEnquiries arrive via website contact forms, email, phone calls, and trade show contacts from club secretaries, kit managers, and governing body procurement teams.
- Quote with decoration costsQuotes are built incorporating blank garment costs, decoration setup charges, per-unit print or embroidery costs, and tiered pricing based on order quantity.
- Order production and fulfillmentApproved orders trigger purchase orders to garment suppliers and decoration contractors, with job sheets detailing placement specifications, thread colors, and size runs.
- Invoice, payment, and syncInvoices are raised on dispatch or at agreed deposit and balance milestones, with payment terms varying by club account status and order value.
More about Zigaflow for Sports & Club Merchandise
Zigaflow brings your quoting, ordering and invoicing together so you can handle more clubs without adding headcount.
The problems we solve
Sizing matrices make quoting a nightmare
Club kit orders require individual sizing for every player, across multiple products. Collecting sizes, calculating quantities and pricing takes hours per order.
Zigaflow quote templates support quantity-based pricing and multi-size orders, so you build accurate kit quotes in a fraction of the time.
Seasonal renewals are treated as new jobs each time
Every season the same clubs reorder similar kit. Without a way to roll over last year's order, your team rebuilds every quote from scratch.
Duplicate previous orders in Zigaflow and update quantities or products for the new season - seasonal renewals take minutes, not hours.
Player-by-player invoicing is unmanageable
Some clubs want invoices split by player or parent. Without a structured system, billing for individual sizes and add-ons becomes an accounts nightmare.
Zigaflow supports multi-line invoicing and notes against individual line items, making split-billing and individual charges straightforward to manage.
Guides for your sector
All guides →Deposit Policy, Payment Terms, and Credit Control Discipline for Promotional Merchandise Distributors
Charity and Fundraising Merchandise Operations: Disciplines for Promotional Merchandise Distributors
Pre-Season Kit Orders, Player Customization, and Mid-Season Account Discipline for Sports Merchandise Distributors
Ready to grow your Sports & Club Merchandise business?
Join hundreds of businesses already using Zigaflow to streamline their operations.